Apply for Executive Assistant Budget and Finance

Apply for Executive Assistant Budget and Finance

Grade: G5
Executive Assistant (Budget & Finance) – (2402019)
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 Years
Job Posting: Mar 15, 2024, 12:44:13 PM
Closing Date: Apr 6, 2024, 3:29:00 AM
Primary Location: India-New Delhi
Organization: SE/DAF Director – Administration & Finance
Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

To provide accounting policy guidance and income/ awards and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advice budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

Under the overall guidance of the Budget and Finance Officer and direct supervision of National Professional Officer (Budget), the incumbent performs a variety of moderately specilised tasks to support budgetary functions, more specifically related to award management, HR Plan management and financial management Reporting such as:

Review and maintain information in the data base on GSM HR work plans, analyse the financial impact of programme changes on the HR plan; Prepare related expenditure batches. Assist with calculation of standard costs.
Review and process eExpenditure Batches received in GSM as “Admin Approver” in line with Standard Operating Procedure on eExpenditure Batches.
Raise funding requests and Award Budget for HR positions to ensure that HR positions are duly funded to avoid Oracle Labor Distribution (OLD) errors. Review and update task and award mapping in GSM, resolve discrepancies pointed out by ACT/HQ during the monthly payroll OLD run.
Advise status of funds availability for contract extension, position establishment and identify savings/shortfall.
Carry out budget analysis to establish savings/shortfalls under HR positions.
Carry out various tasks related to award management like award distribution, work plan funding, award budget, review of Award Activation Request (AAR)/Award Distribution Request (ADR)/Award Amendment Request (AMR), reconciliation of awards, fund check issues in GSM.
Communicate with Technical Units, WHO Country Offices (WCOs) and other support units on specific issues on a continuous basis.
Perform other duties as may be assigned by supervisor.

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